One of the most common questions founders and operations managers ask us is: how much does custom software actually cost? The honest answer is that it depends on scope, integrations and scale — but here is a practical breakdown so you can budget with confidence.
What drives the price of a custom system
Cost is determined by four levers: the complexity of your business logic, the number of user roles and permissions, third-party integrations (payments, SMS, Google Workspace, ERP), and the quality of the reporting/dashboard layer. A basic CRUD app sits at the low end, while a multi-tenant platform with real-time analytics sits at the high end.
Typical ranges we deliver
- Turnkey templates & prototypes: from KSh 65,000 — production-ready codebases you can deploy instantly.
- Custom enterprise web apps: KSh 150,000 – KSh 850,000 depending on complexity.
- Consulting retainers: from KSh 120,000/month for ongoing architecture & support.
Why custom beats off-the-shelf
Subscription SaaS feels cheap until per-seat pricing and feature caps compound. A bespoke PHP 8 MVC system removes monthly licensing, scales on your terms, and becomes a company asset rather than a recurring expense.
Want an accurate number for your project? Book a free 45-minute Zoom architectural scoping session and we will map your scope to a fixed quote.